Key Responsibilities
1. Budget & Cost Management
- Assist in preparation of project budgets in line with approved quantities, scope, and contract terms.
- Maintain and update the Cost Breakdown Structure (CBS) for the project.
- Monitor actual expenditures vs. planned budget on a weekly/monthly basis.
- Prepare cost-to-complete (CTC) forecasts based on site progress, productivity, and anticipated variations.
- Identify potential cost overruns and recommend mitigation actions to the Project Controls Manager / Project Director.
- Track committed, invoiced, and paid amounts in alignment with Finance records.
2. Cost Control & Monitoring
- Maintain a detailed commitment register and monitor all awarded contracts and POs.
- Track material delivery, subcontractor progress, manpower, and other cost drivers that impact project cost.
- Validate progress measurements for cost-related items (e.g., quantities installed, procurement status, subcontractor claims).
- Ensure contractor cost reports align with approved schedules, BoQ quantities, and site progress.
- Provide daily/weekly cost monitoring inputs for overall project dashboards.
3. Contractor Payment & Verification
- Review contractor/subcontractor Interim Payment Certificates (IPCs) prior to management approval.
- Conduct on-site quantity verification to ensure accuracy of invoiced amounts.
- Liaise with QS teams to validate measurements, variations, and unit rates.
- Ensure compliance with contract terms, financial caps, and retention rules.
4. Change & Variation Management
- Register and track all Change Requests (CRs) and Variations (VOs) raised by the contractor.
- Conduct preliminary cost impact assessments and support HQ in preparing formal evaluations.
- Ensure all approved changes are reflected in the revised budget, cost reports, and CTC.
- Maintain a clear audit trail for each change, including source documents and approvals.
5. Reporting & Documentation
- Prepare weekly and monthly Cost Reports, including:
- Budget vs. Actual
- Commitments & Accruals
- Forecast Final Cost (FFC)
- Variation Logs
- Cash Flow Updates
- Submit accurate cost data inputs for executive dashboards and project progress reports.
- Maintain organized and up-to-date cost documentation, registers, and financial logs for audit readiness.
6. Procurement & Contract Coordination
- Support procurement by providing cost inputs, budget availability checks, and CBS alignment.
- Review commercial sections of tender submissions for alignment with project budget.
- Monitor contract financial obligations, advance payments, and retention releases.
7. Risk, Compliance & Controls
- Identify cost-related risks (price escalation, rework, delays, claims) and update the risk register accordingly.
- Ensure all payments, adjustments, and changes follow internal governance policies.
- Support internal and external audits with proper documentation.
Skills and Qualifications:
Educational Background
- Bachelor’s degree in Civil Engineering, Quantity Surveying, Construction Management, or related field.
- Additional certification in Cost Control, Project Controls, or RICS/AACE qualifications is an advantage.
Experience
- Minimum 5 years experience in cost control or quantity surveying roles within construction projects.
- Experience working on-site is strongly preferred.
Technical Skills
- Strong understanding of cost control, budgeting, and construction financial processes.
- Proficiency in MS Excel (advanced level: pivot tables, lookups, dashboards) and financial reporting tools.
- Familiarity with project planning (Primavera P6) and ERP/financial software is an advantage.
- Solid knowledge of BoQ formats, unit pricing, and measurement principles.
Soft Skills
- Strong analytical and numerical accuracy.
- Ability to work in fast-paced site environment under tight deadlines.
- Effective communication and coordination skills with contractors and internal teams.
- High level of integrity and attention to detail.
